Cookie Policy

Cookies are small text files placed on your device when you visit a website or use a web application. They help the Service function correctly, keep you securely logged in, and remember your preferences.In addition to cookies, we use the following similar technologies within the KAI platform:

• Local storage and session storage — used to store session state and UI preferences on your device
  

• IndexedDB — used by Firebase Authentication to store authentication credentials locally on your device
  

These technologies are collectively referred to as "cookies" throughout this policy unless otherwise stated.This policy covers both our marketing website (aidatadesk.com) and the KAI web application (kai.aidatadesk.com).For information on how we process personal data more broadly, please see our Privacy Policy.

This Cookie Policy is issued by AI Data Desk B.V. For questions, contact info@aidatadesk.com.

Essential for the Service to function. These cannot be disabled without breaking core functionality such as authentication and session management. No consent is required for these cookies.

Enhance your experience by remembering choices you make. Disabling these will not prevent you from using the Service.

We use HubSpot on our marketing website (aidatadesk.com) to understand visitor behaviour and measure the effectiveness of our marketing. HubSpot may set cookies on your device when you visit the marketing website.These cookies are only placed with your prior consent, obtained via the cookie consent banner on your first visit to aidatadesk.com.

HubSpot cookies are not used within the KAI application (kai.aidatadesk.com). They apply to the marketing website only.We do not use advertising retargeting cookies, tracking pixels, LinkedIn Insight Tags, Meta Pixels, or any other third-party advertising technologies.

Certain third-party services integral to the platform may set cookies or use similar technologies.

When you first visit aidatadesk.com, a cookie consent banner will appear. You can accept all cookies, accept only strictly necessary cookies, or manage your preferences individually. No non-essential cookies are placed before you make a choice.

Our consent mechanism meets the GDPR standard for valid consent: it is freely given, specific, informed, and unambiguous. Accepting and rejecting non-essential cookies are presented with equal prominence. No pre-ticked boxes are used. Consent is as easy to withdraw as it is to give — you can update your preferences at any time via the Cookie Settings link in the footer.

Update your cookie preferences at any time by clicking "Cookie Settings" in the footer of aidatadesk.com.

You can manage, block, or delete cookies through your browser settings. Blocking strictly necessary cookies will prevent the Service from functioning correctly.

• Google Chrome
  
• Mozilla Firefox
  
• Safari
  
• Microsoft Edge

To opt out of HubSpot tracking on the marketing website, withdraw your consent via the Cookie Settings link in the footer, or visit www.hubspot.com/legal/privacy-policy.

You may revoke KAI's access to your Google or Microsoft account at any time:

• Google: myaccount.google.com/permissions
  
• Microsoft: account.microsoft.com/privacy/app-access
  

Revoking access will immediately invalidate KAI's OAuth tokens for your account. See our Privacy Policy for details on what happens to your data after disconnection.

Our Service does not currently respond to "Do Not Track" (DNT) browser signals, as there is no universally accepted standard for interpreting them. Regardless of DNT settings, we do not track users across third-party websites and we do not use cookies for advertising retargeting.

We explicitly confirm that we do not:

• Use advertising or retargeting cookies of any kind
  
• Use tracking pixels, web beacons, LinkedIn Insight Tags, or Meta Pixels
  
• Track users across third-party websites
  
• Use cookies or similar technologies to build user profiles for sale or sharing
  
• Process Gmail or Calendar data through cookies or any tracking technology
  
• Place any non-essential cookies before obtaining your consent

Some third-party cookie providers (including HubSpot, Google, Microsoft, and Stripe) may process data outside the EU/EEA. Where applicable, we ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission. Full details are available in our Privacy Policy.

Firebase authentication tokens stored locally in your browser (IndexedDB/localStorage) become invalid immediately upon account deletion, even if not manually cleared. We recommend clearing your browser's local storage after deleting your account. Your browser's developer tools or settings can be used to do this.Cookies are retained only for the durations specified in Section 3. Personal data processed in connection with cookies is subject to the retention periods in our Privacy Policy.

We may update this Cookie Policy from time to time. Material changes will be communicated via the cookie consent banner or by email. The "Last updated" date at the top reflects the most recent revision.

AI Data Desk B.V. Zekeringstraat 34c, 1014 BS Amsterdam, The Netherlands

KvK: 98144243

Email: info@aidatadesk.com

Website: www.aidatadesk.com